Privacy Notice for Job Candidates

We, Kasame & Associates Co. Ltd., give importance to the protection of Personal Data (as defined below) and are aware of our duties under the PDPA (as defined below). Therefore, we have prepared this Privacy Notice (as defined below) to notify and explain how we collect, use, and/or disclose your Personal Data when you apply for employment with us, participate in our recruitment and selection process, or are considered for current or future employment opportunities with us.

1.Definitions

2.Types of Personal Data Collected by the Firm

When you apply for employment with us, participate in our recruitment and selection process, or are considered for current or future employment opportunities with us, we may collect the following types of Personal Data and/or documents containing Personal Data:

General Personal Data

• title and full name
• date of birth and age
• sex/gender
• facial photo
• copy of ID card and/or copy of passport, including ID card number and/or passport number

Contact Details

• phone number
• email address
• address
• usernames or account IDs used for electronic communication or social media platforms (e.g., Line/Facebook ID)

Personal Data Collected for Job Application Purposes

• job application form
• CV/resume
• work history/experience
• educational background
• capabilities (e.g., language proficiency, computer skills), and qualifications
• educational qualifications/transcripts and professional certificates/licenses
• information of the Referee
• other information and/or documents provided by the Job Candidates, which may contain other Personal Data, such as military service history, expected salary, etc.

We have no intention of collecting Sensitive Data or any Personal Data which could be considered Sensitive Data. Therefore, please refrain from providing any such information to us. In addition, please note that certain copies of ID cards may also contain Sensitive Data (i.e., religious data and blood type), which we do not intend to collect. Therefore, when collecting a copy of an ID card, we may redact or ask you to redact the religious data and blood type before sending it to us.

3.Sources of Personal Data

We may collect Personal Data from the following sources:

• directly from you
• the Referee as specified/notified by you
• publicly available sources (e.g., LinkedIn, company websites, publications, recruitment agencies, or other publicly available or lawful sources)
• other source and/or a relevant person

We receive Personal Data from the sources set out above in written or verbal form, through phone calls, emails, posts, automatic/electronic means, inquiries, and/or job interviews, etc., or by ourselves preparing the Personal Data as documents or electronic data.

If you provide us with the Personal Data of any other third party, you represent that you have informed such individual of the disclosure of their Personal Data to us and have obtained their consent (if applicable) or have another lawful basis to provide such Personal Data to us.

4.Collection, Use, and Disclosure of Personal Data, the Purposes, and the Lawful Basis Thereof

We will duly collect, use, and/or disclose your Personal Data on a limited basis pursuant to the purposes and the lawful basis set out below, and the procedures pursuant to the PDPA.

Where the processing of Personal Data is based on contractual necessity, if you do not provide the required or necessary Personal Data, we may not be able to assess the suitability of the Job Candidates, conduct interviews, liaise, or proceed with any employment-related decisions, including offering employment and entering into an employment contract or other contracts/agreements with you.

If a Job Candidate is selected to be personnel of the Firm, we may still use and disclose the Personal Data set forth in this Privacy Notice and other Personal Data concerning personnel for other purposes. In such case, please refer to the Kasame & Associates Privacy Notice for Personnel.

5.Retention of Personal Data

We will retain Personal Data of the Job Candidates and documents containing such data for a period of 6 months from the date of collection or the date on which we receive the job application/documents. However, if a Job Candidate is selected to be a personnel of the Firm, we may continue to retain the Personal Data of such Job Candidate, in which case, we will further notify you of the relevant retention periods for Personal Data concerning personnel.

Notwithstanding the foregoing, if any law to which we are subject requires us to retain any Personal Data or any document containing such Personal Data for a longer period, we will retain such Personal Data or document for the period required by the applicable law.

If we consider that certain Personal Data and/or documents containing such Personal Data may be necessary or important for our establishment of a right of claim under the law, compliance with, or exercise of a right of claim under, the law, or raising of a defense under the law, or may help us in any potential dispute, claim and/or litigation in any form, we may retain such Personal Data and/or document for a longer period than the periods set out above.

We will ensure to erase or destroy or anonymize the Personal Data upon the end of the relevant retention period set out above, or erase or destroy or anonymize the Personal Data that is irrelevant or unnecessary as per the purpose of collection of such Personal Data or as requested by you, or erase or destroy or anonymize the Personal Data for which you have withdrawn your consent (only in case the collection of relevant Personal Data requires consent).

6.Transfer and/or Disclosure of Personal Data

We may disclose Personal Data to the following persons/entities:

• Professional advisors and/or service providers (e.g., financial advisors, external messengers, IT service providers, cloud storage providers, etc.)
• Other persons for compliance with the laws and as permitted by the PDPA

The disclosure mentioned above will be made on a limited basis, and we will disclose only the Personal Data that is necessary to achieve the lawful purpose of the disclosure, and we will, to the extent practicable, ensure that the persons to whom the Personal Data are disclosed by us will comply with the PDPA.

In the event that we must obtain consent from you pursuant to the PDPA for disclosing any Personal Data to any person set out above, we will request such consent and must duly obtain such consent before disclosure.

7.Your Rights as a Data Subject

You are entitled to the rights in relation to your Personal Data as prescribed in the PDPA as follows:

You can contact us to exercise any right under subparagraphs (1) – (8) above, as per the details set out in paragraph 10 below.

8.Cookies

When you interact with us through our website or digital platforms, we may use cookies and similar technologies to improve your experience. Please refer to our Cookie Policy for further details.

9.Modification of Policy

We may review and revise this Privacy Notice on a regular basis to ensure its consistency with the relevant guidelines and the PDPA. We will notify you of such changes to this Privacy Notice by appropriate means as soon as possible.

10.Information about the Firm and Contact Details

If you have any questions or suggestions in relation to our protection of Personal Data or wishes to exercise the right as a data subject, please contact us as per the following contact details: